Intelligent document
processing
Drop a file — any format, any source. Vaedra processes it automatically and delivers a searchable, named, client-matched output to your team. Everything runs on your own hardware.
What you get
From file drop to finished document — automatically.
- Scanned documents converted to searchable PDFs — the original appearance is preserved
- Tables extracted automatically to Excel workbooks — one sheet per detected table
- Documents named from content — not scanner defaults or arbitrary timestamps
- Client matched against your CRM data automatically — fuzzy matching corrects OCR errors in company names
- Provenance record embedded in every output — timestamp, original file hash, processing details
- Low-confidence documents flagged for human review before any further processing
- Staff notified on completion with a summary of what was found
- Fully on-premises — your documents never leave your network
How it works
A pipeline that handles the entire process.
Files dropped to a monitored network folder are picked up automatically. Each file is converted and analysed — document type, client name, and date extracted from the content. An LLM running on your own hardware handles cases where rule-based extraction isn't confident enough. The resolved customer name is checked against your CRM contact list; close matches are corrected automatically.
Documents where the system's confidence falls below a threshold are flagged for human review rather than processed automatically. A notification summarises the issue — a member of staff reviews and corrects before the document moves on.
Outputs land in a per-user folder. Every processed document carries its provenance embedded directly in the file using the PDF standard — readable by any PDF tool, portable across systems, permanent. A central reference holds the full processing history for every document across the organisation, queryable by client, type, date, or status.
Audit and compliance
Every document carries its own record.
Each processed document has three provenance layers. The most important is embedded directly in the file: a record of when it was processed, what was extracted, the confidence level, and a cryptographic hash of the original. This record travels with the document — it survives copying, renaming, and email attachment. It cannot be silently removed.
A central database holds the same information in queryable form, indexed by client, document type, date, and review status. An append-only log provides a tamper-evident audit trail.
For businesses with regulatory filing requirements — VAT records, client correspondence, contracts — this is a defensible, auditable document handling process built on open standards with no vendor lock-in.
Suited to
Accountancy practices, legal firms, financial services businesses, and any organisation with high document volumes or regulatory filing requirements.
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